For many firms, company journey is an important a part of doing enterprise – but it surely’s additionally tough to handle effectively.
If you’re an admin or a journey supervisor, you recognize that planning enterprise journeys is sophisticated: discovering the very best charges, amassing and logging all invoices, managing last-minute modifications all take time and assets. If you additionally must handle worldwide journey, your process turns into much more advanced.
And in case you determine to delegate this work to a journey agent or a journey administration firm, it’s essential discover the proper one for your enterprise – which is a problem by itself.
In this text, we’ll take a look at the highest 4 finest company journey companies in San Jose, California and the area (Santa Clara, Sunnyvale, San Diego), that will help you decide the one which most closely fits your wants.
Features to search for when selecting a journey administration firm
Many journey administration firms for companies in San Jose provide journey expertise to help with reserving processes or have devoted brokers that will help you guide your journeys.
Keep in thoughts, nevertheless, {that a} native journey administration firm with bodily workplaces isn’t essentially the most suitable choice to assist handle your organization’s enterprise journey wants, as a result of it’d merely not have all of the options it’s essential optimize your journey program.
Choosing a journey administration firm that doesn’t provide all the options you want leaves you again at sq. one with all the identical limitations you confronted up to now.
Below, we element the important thing options it’s essential look out for when evaluating journey administration firms that can enable you get monetary savings, shield your enterprise vacationers, and streamline your total journey administration program.
- Extensive journey inventories: It’s important that the journey administration firm you select provides you entry to complete inventories of transportation and lodging, in addition to enabling you to match costs, dates, and provides that finest fit your journey wants.
- Built-in approval workflows: Embedding your journey approval workflows and journey coverage into your journey administration firm’s platform helps you improve coverage compliance charges and eliminates the necessity to handle journey and bills by way of lengthy e-mail threads.
- Centralized bill assortment: Some journey administration firms don’t act as a single vendor which means that you simply’ll nonetheless want to gather and collate invoices from numerous firms. Travel administration firms that supply a system that consolidates your whole month-to-month invoices into one single vendor bill can prevent a whole lot of time and problem.
- Flexible reserving choices: Flexible reserving choices allow companies to accommodate any last-minute modifications to journey dates or cancellations after reserving free of charge or at an affordable value.
- 24/7 Customer assist: Unexpected occasions are inevitable in enterprise journey, and it’s essential know that your journey administration firm shall be there that will help you ought to issues go improper. A immediate, easy-to-access buyer assist perform is crucial to assist your vacationers handle any points that come up.
- Reporting capabilities: The capacity to entry journey knowledge that’s damaged down by particular person enterprise vacationers, mode of transportation, reserving kind, and cancellations, helps you perform vital spend optimization actions.
The 4 finest company journey administration firms in San Jose
Now that we’ve talked about a very powerful options to search for when deciding on a journey company, we’ll take a look at the very best company journey companies for firms primarily based in San Jose that will help you decide the one that most closely fits your wants, journey insurance policies, and finances.
1. TravelPerk
TravelPerk is a complete journey administration resolution that lets you handle all features of your organization’s enterprise journeys.
TravelPerk places the traveler expertise and self-management on the heart, offering each admin workers and vacationers with all of the instruments they should handle enterprise journey, together with threat administration, simple cancellations, and real-time expense stories.
Last yr, TravelPerk acquired US enterprise journey specialist Next Travel to realize a foothold within the US and supply its US prospects with the very best assist and journey choices they’ll get.
TravelPerk provides a number of advantages to firms trying to enhance journey administration:
- We have the biggest stock worldwide that lets you discover and choose probably the most handy choices for vacationers whereas saving on prices
- Flexible reserving with FlexiPerk makes it simpler to alter journey plans, even final minute: You can cancel a visit as much as 2 hours earlier than touring and also you’ll get a minimal of 80% of your a reimbursement
- Travelers obtain security alerts earlier than and through their journeys
- Integrated journey coverage and approval flows facilitate the decision-making course of, enhance compliance, and ensure your vacationers keep inside finances
- Centralized invoicing hurries up and simplifies bill assortment
- Real-time expense stories streamline expense administration
- Carbon offsetting allows firms to make company journey extra sustainable
- Integration with third-party software program helps you retain all of your apps in sync and have them trade info mechanically (together with expense administration apps)
- Events administration helps distant and hybrid groups plan conferences and occasions
On high of all that, TravelPerk has 24/7 buyer assist the place vacationers obtain a reply inside 15 seconds; in keeping with G2 opinions, the standard has constantly impressed vacationers and enabled them to make modifications as wanted and decrease stress.
To discover out extra about how TravelPerk can assist you optimize enterprise journey at your organization, get in contact with us to guide a free demo and see the platform in motion.
See how TravelPerk makes enterprise journey stress free
2. JALB Travel
JALB Travel is a conventional journey administration firm (TMC) primarily based in San Jose.
It prides itself in being a ladies & minority-owned journey company that can be ARC/IATAN-certified. It provides each enterprise and leisure journey administration (together with cruise planning) which additionally signifies that it isn’t a company travel-first firm at its core.
JALB Travel provides the next advantages to company shoppers:
- 24/7 service
- Low service charges
- Credit stories to maintain observe of unused tickets
- Detailed expense stories
However, JALB Travel doesn’t have a self-booking software, which signifies that vacationers must depend on the corporate’s brokers to guide transport and lodging for them.
The company doesn’t provide a centralized invoicing and reporting software both, nor third-party integrations with different expense instruments, which makes the work of admin workers harder. Additionally, there are not any journey alerts for altering well being and security necessities in vacation spot areas.
3. Direct Travel
Direct Travel is a journey administration firm headquartered in Centennial, Colorado, that has two primary branches: company journey and customized experiences for leisure vacationers (together with specialty journey and cruises). The company journey department of Direct Travel covers most enterprise journey wants. It provides:
- Travel account administration with a proactive, consultative method
- A customized journey advisor expertise
- Proprietary journey compliance expertise for enterprise journey insurance policies
- Different value optimization options with contract optimization, unused tickets administration, and direct financial savings desk, and extra.
It’s necessary to notice, nevertheless, that Direct Travel makes use of SAP Concur as their on-line reserving software. While a stable platform, SAP Concur has its points, too, and isn’t as user-friendly as vacationers and admins would love it to be – plus, its journey stock isn’t as in depth as TravelPerk’s and doesn’t function low-cost carriers and Airbnb.
Additionally, it doesn’t function a versatile program with the choice to assert a refund for canceled journeys.
4. Corporate Traveler
Corporate Traveler is the final contender in our listing of enterprise journey firms that serve organizations in San Jose.
It was based within the UK in 1999 and due to this fact is likely one of the extra established firms within the enterprise journey business; at present, it operates in seven international locations, together with the States, and has launched Melon, its platform for on-line self-booking, security info, reporting, bills, and coverage administration.
Some of the opposite journey companies it provides are:
- Discounted journey fares
- 24/7 assist and a devoted journey agent
- Solutions tailored to the wants of various industries
- Reports and instruments enabling sustainable enterprise journey
- The monitoring of bills and journey coverage administration
TravelPerk, nevertheless, provides higher third-party integration options and a wider stock of lodging, airfare, and automotive rental choices. Corporate Traveler doesn’t allow you to create totally different profiles for friends (i.e. individuals exterior of your organization) and guide journeys for them.
The takeaway
If you’d wish to optimize enterprise journey at your organization, you could have quite a lot of choices to select from — however understand that a neighborhood journey administration firm in San Jose isn’t essentially your best option and may merely not provide all of the options you want.
TravelPerk, on the opposite facet, has a easy and intuitive interface and a ton of options that will help you streamline company journey, comparable to a big stock, a versatile self-booking platform, and a complete security and threat administration resolution.
