As the world of labor grows extra distributed on daily basis, corporations are in search of easy and seamless methods to convey their groups collectively in actual life. With workers unfold throughout a number of cities and a number of international locations, getting the workforce collectively is extra essential now than ever earlier than. But it additionally comes with a brand new set of challenges on the subject of organizing, managing, and expensing journey for these priceless in-person moments.
That’s the place TravelPerk and Pleo are available. Together, we make it extremely straightforward for our clients to e-book and handle real-life occasions. A fast reserving on TravelPerk’s all-in-one platform mixed with Pleo’s potential to match every receipt to a specific expense makes for a seamless planning expertise. No complications. No chaotic paperwork.
We caught up with Byron Cowie, Head of Reporting and Control at Luno, who explains how the magic mixture of TravelPerk and Pleo makes bringing folks collectively IRL stress-free.
A highlight on Luno
Luno is a worldwide cryptocurrency funding firm that’s making investing easy for 11 million clients in 43 international locations.
To run their enterprise globally, Luno depends on a distributed workforce unfold throughout completely different continents. They run 9 places of work within the UK, South Africa, Nigeria, Singapore, Malaysia, Indonesia, Australia, and the USA. They name their groups “remote but reachable” — and so they use TravelPerk to convey their workers collectively IRL.
They additionally handle their bills with our strategic accomplice Pleo, who assist Luno’s monetary workforce overlook what limitless journey receipts and reimbursement claims appear to be.
A time earlier than TravelPerk
Before the Covid-19 pandemic, the workforce at Luno had one bank card to make use of for all journey bills. The firm was small at the moment, with solely 4 folks working within the Finance workforce when Byron joined again in 2018.
Soon, the pandemic hit and made any and all journey disappear.
According to Byron, it was really an enormous aid for the Finance workforce due to how a lot bother journey expense administration was at that time. “We had to monitor the balance of the card used for travel bookings and top it up. The problem was that many people booked on the same day, and it took quite some time for the deposit to reflect on the card. In the end, it could result in three or four days when people simply couldn’t book travel.”
And then in 2021, journey began to select again up once more, and the scenario grew much more sophisticated: “Suddenly, after the appetite for travel had been lost over the pandemic, people needed to see each other.”
That, mixed with the truth that the headcount at Luno had grown considerably by that point, meant that managing journey was turning right into a nightmare. In just some quick years, Luno’s Finance workforce alone grew from 4 to 40 folks. Those 40 folks had a number of work to do — and coping with resort and flight reimbursements wasn’t on their agenda.
That’s when Luno discovered TravelPerk.
The TravelPerk & Pleo period
Clearly, Luno wanted to discover a answer. And quick. So, they got here to TravelPerk and located that our platform saved Byron’s workforce money and time. Now, all their journey bookings and budgets are centralized in a single place, and their vacationers are lastly capable of e-book and handle their very own journeys, in their very own means.
What made it much more excellent for the Luno workforce was placing a correct expense administration answer in place. Enter Pleo.
“It was meant to be a temporary solution”, Byron explains, “But with Pleo, it turned out to be so seamless we haven’t felt the need to change anything.”
The workforce loves the user-friendly UI each platforms present and naturally, the truth that they will e-book their very own journey, pay with the pre-funded firm Pleo card linked to the Travelperk account, and be fully impartial of the Finance division.
In the yr to this point, Luno workers booked 228 journeys by way of TravelPerk, costing roughly 1 / 4 of one million {dollars}.
“It’s been quite a game changer for us because as soon as we had the TravelPerk platform and all approvals set up, we could just add a Pleo credit card, and that was it. We brought travel back for the company in about 2 weeks.”
How TravelPerk impacts Luno’s firm tradition
Byron says he noticed that the introduction of Pleo and TravelPerk had a optimistic impact on the corporate. “It’s been great to empower people to independently spend where they needed and where they were authorized to.”
It has additionally impacted the temper of the entire Finance division. Now, they don’t have to chase folks for receipts. They have full management of the budgets and journey spending throughout all departments. They needn’t fear about an worker reserving an out-of-budget resort as a result of that is merely not an possibility!
Travel insurance policies set in TravelPerk and spend limits on Pleo playing cards meant there was no want for the Finance workforce to take part immediately in worker spending. In flip, this freed up extra time for them to spend on essential duties on daily basis as a substitute.
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If you wish to see how TravelPerk might help you get monetary savings on enterprise journey, save time managing bills, and enhance journey coverage compliance, schedule a demo to see our platform in motion.