However your group does their greatest work, whether or not that be totally distant, hybrid, or in actual life (IRL) 5 days per week, one factor is for certain, firms are organizing extra face-to-face occasions than ever earlier than. In truth, in a latest survey, 83% of journey managers and admins mentioned they had been planning extra IRL occasions in comparison with the previous 12 months.
But as any skilled occasion supervisor will know, pulling off an impressive group occasion isn’t any simple job. It often entails a unending to-do listing: discovering dates that swimsuit everybody to maximise attendance; selecting a singular location; organizing journey and lodging so everybody will get there in a single piece, and selecting thrilling actions to maintain everybody engaged. All whereas attempting to remain inside price range!
With firms changing into more and more cost-conscious, how are you going to pull off a profitable group occasion, with out disappointing your CFO?
Whether you’re arranging an upcoming team-building occasion or a company-wide retreat, TravelPerk may also help you get monetary savings on journey and lodging whereas additionally lowering firm admin prices. Here’s how:
5 methods TravelPerk can prevent cash on group occasions
1. Exclusive company reductions and the most important journey stock
If you’re reserving enterprise journey on web sites designed for client journey or by way of a standard journey agent, chances are high you’re paying much more than you must.
TravelPerk integrates immediately with quite a few journey suppliers comparable to airways, resorts, trains, and automobile rental firms so you possibly can e-book every thing from one place. We use the mixed shopping for energy of our giant buyer base to get you unique charges and reductions you received’t discover anyplace else. Plus, in the event you frequently use a selected resort chain, we’re additionally joyful to barter particular reductions in your behalf. Our prospects save a median of 20% on enterprise journey after they e-book with us.
2. Track your occasion spend in real-time
However large or small your group occasions are, it is very simple to overspend your price range; particularly in the event you’re reserving journey and lodging on a number of web sites and having to maintain monitor of invoices and receipts manually. In most instances, overspending occurs since you’re all the time chasing prices incurred retrospectively, moderately than seeing what’s being spent in real-time.
With TravelPerk, you possibly can apply completely different labels to your organization occasions after which monitor your prices in real-time inside our sophisticated reporting instruments. You may drill down prices for every occasion in a single easy, easy-to-use report. Your finance group may filter experiences by date, journey sort, group, recoverable VAT, and extra. See the way it works under.
3. Integrated journey insurance policies so everybody stays on price range
Another manner firms get monetary savings planning their group get-togethers is with custom-made journey insurance policies baked into the TravelPerk platform. You can arrange journey insurance policies in our device in minutes and apply guidelines for various groups, which means staff are empowered to e-book their very own journey whereas protected within the information they’re not overspending the corporate price range.
If an worker tries to e-book a flight or resort that falls out of coverage, it’ll be flagged by our reserving device. Plus, with the liberty to create custom-made journey approvals, you’ll have complete peace of thoughts that you just’re achieving most journey coverage compliance whereas additionally protecting your occasion inside price range. A win, win for everybody.
4. Plan, manage, and share particulars of your occasion from one platform
At TravelPerk, we’re all the time listening to buyer suggestions and on the lookout for progressive methods to make our prospects’ lives simpler.
When it involves organizing journey and lodging for group occasions, most firms don’t use specialised collaboration instruments, relying predominantly on e-mail, Outlook calendar, and Microsoft Excel to coordinate their group get-togethers. Juggling a number of completely different platforms to prepare journey to your firm occasion could cause lots of complications, extra stress, and handbook group to your staff.
With TravelPerk Events, you possibly can invite members, manage attendees, talk plans, in addition to e-book and handle journey all from the identical platform. (Those days of getting 25+ tabs open in your web browser are over…)
Once staff have accepted the occasion invitation, occasion managers and attendees can see their colleagues’ journey bookings, which resort they’re staying at, and talk updates from one single device. What used to take hours, a number of back-and-forth emails, and a number of completely different spreadsheets to maintain monitor of every thing, now takes just some minutes. With TravelPerk occasions it can save you your group money and time.
5. We’ve acquired your again if plans want to vary.
If there’s one factor that is for sure relating to planning occasions, you all the time should be ready for the sudden.
Sometimes journey plans have to vary, staff get sick or the gross sales convention you had been planning to go to together with your group will get canceled.
Last-minute adjustments are generally unavoidable.
With FlexiPerk, you’re coated for any eventuality. For a small payment, you possibly can add FlexiPerk to your reserving, and may you must, you’re free to cancel as much as 2 hours earlier than departure and get not less than 80% of the price of your journey again. No questions requested. Now that is peace of thoughts.